Proposal for Siege Community Council.
Could I suggest this format for
Meetings/Communications:
Regular Monthly meetings be held by the Siege Community Council (now SCC). The SCC would consist of:
Moderator - Kelmo
Gov of Britain
Gov of Jhelom
Gov of Minoc
Gov of Moonglow
Gov of New Magincia
Gov of Skara Brae
Gov of Trinsic
Gov of Vesper
Gov of Yew
Player Town Rep - Gifane
Player Town Rep - Safe Haven
And whomever else/groups the above SCC feels should have a rep. The quorum should be a minimum of 6 (50%)
(note: if you have more people at these meetings NOTHING will ever be decided as it will be totally impossible. Even with 12 it will be a handful.)
It should be the aim of each Governor to consult with citizens and players outside of the regular SCC meetings to make sure input is obtained. Be that via Stratics, mailboxes, other forums, in game conversations etc. How each SCC Member does this is up to them.
A thread titled ‘Submissions to SCC' should be stickied on Stratics so that any other issues by players can be put there to ensure equal access. Kelmo (as moderator) should pull those issues from the thread to bring to the meetings and report back accordingly. The Gilfane rep should pull items from their forum, and if Safe Haven has a forum likewise.
A 'Guild' forum should be set up by the Siege Community Council (council members only for posting but viewable by all, administered by Kelmo/moderator) for posting of meeting minutes, polls, results of ballots, submissions to Mesanna/Devs etc. This will save SP forum in stratics getting bogged down in threads.
At four 4 designated areas Communication Hubs should be established for the SCC business. Gilfane, Safe Haven, Umbra Hub, Central Hub. Make these obvious so that all players will eventually learn what they look like and what they are for. This allows all players access to submit ideas in writing as well as verbally to Governors of their towns and via forums, and to participate in ballots. See Graphic below.
Venue for meetings:
I am offering to manage a neutral venue in Malas, at my Event House in the Ice Cove, to hold the monthly SCC meeting.
How it would work is:
Siege Community Council (now SCC) would advise me via Stratics the date and time of the meeting.
SCC will provide a set of teleport tiles. One of which will be placed permanently (as marked above) on the third floor theatrette in my Event House.
The other port will be held by SCC and they can decide where to put it to allow people access to the meeting hall. (I would suggest a safe starting house where SCC committee members can be friended and then allowed to use the port. Invitee’s to the meeting can also be friended for one off visits to the meetings. The ONLY way in or out of the theatre is via the teleport tile and ‘leave house’ function. I will set all Ice Cove doors to Co-Owner only. And make the house PUBLIC for the duration of the meeting. So there is no need to friend at the Ice Cove end. After the meeting the house will revert to private.
Each member of the council will have an allotted seat at the table.
Additional seating for guests will be provided against the wall, although you must try to ensure they remain observers so that it is manageable.
The Moderator can open the meeting and advise of any agenda if the meeting has been called for a particular reason/issue.
Committee members should take it in turns to chair the meeting. Ie Gov of Britain, Gov of Jhelom etc (although any SCC member not wishing to chair can ‘pass’ and the chair moves to the next member).
Committee members should take it in turns to record the meeting and post a record of the meeting on Stratics or by the moderator if using specific SCC Guild Forum. Unless one member wishes to volunteer to always do the record. Other SCC members can post to their relative forums as desired.
Each member of the council can speak at the podium on issues submitted to them. (Suggest maximum of 5 minutes ea and this should be timed by the moderator.)
At the end of each governors business, discussion on those particular topics raised may be held (again 5 mins) and any voting done. Ballot boxes may be used/supplied if things need to be voted on. Where there is a deadlock on issues, the ballot box can be used to make the decision with a 'majority' rules decider.
Decisions reached and/or submissions discussed that require further input can be put on stratics for wider discussion by all players.
Shard wide meetings to announce decisions/gather more input on specific issues may also be held by the SCC at public guardzone venues, Nujelm Palace has a decent meeting room, New Magincia, Skara Community Hall, the Marsh Hall in Vesper or other as decided by the SCC.
End Proposal
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Other info:
As to the above the venue is 'good to go'. All that needs to be done to get up and running is supply of a teleport pad and agreement of the participants and you can start meeting immediately.
If you set up communication hubs, as suggested above, your first 'community' ballot could be placed at umbra hub and ask if people are satisfied with the makeup of the committee, answer 'yay or nay' and if nay ask them to submit their idea on a book in the mail box.
Note ONLY one box at either umbra hub or central hub should be used to run public ballots so that only one vote per char is accepted. If 80% of the shard is happy with the set up of the committee it should 'pass'. Also note with Ballot Boxes the resulting votes should be 'screenshot' before lifting the box or the votes will be lost. The screenshot is requried to record the vote.
Kelmo would be co-owned to the venue as 'moderator' to allow placing of ballot box, chests, banning/kicking , although would be unlikely to be needed with the set up above.
Anways, as said the offer is there. It is neutral and good to go. I will use the venue for 'other' ICY events that are in the pipeline and will redesign the seating space to suit what I need and put back as is for meetings etc. I will not be upset or anything if you don't wanna go this way, but frankly, having a LOT of experience in player events and from meetings in real life I think you will struggle a bit if too many stakeholders all want a say and get bogged down in the trivia rather than the substance of getting things done for Siege
Cheers MissE