I am still learning this system as you are. I am not sure of the details - but a method of communication would be a great thing to have. I am not sure it is possible (without Dev programming time) to limit a ballot box to "citizens" of a specific town - but it is a possibility. If you see suggestions or systems that are working on other shards, feel free to post them here in hopes that we can duplicate the.
Currently, we are working on getting a meeting place set-up for the Governor's Council. More news to come.